ABS Payroll in Burbank CA, is looking to hire an in-house payroll coordinator/paymaster.
Apply to join one of the most reputable payroll companies in the entertainment industry. We service independent productions in the $250k-$1M Budget ranges.
What we would like to see:
– Experience in Payroll Processing/computation or in the entertainment field.
– Production Accounting experience or understanding is great, but not required.
– Be able to interpret Union Contracts, or willing to learn.
– Ability to manage multiple client accounts & tasks under pressure
– Strong customer service traits
– High school Education (minimum)
About the position:
Works directly with clients to process film payroll by communicating payroll procedures and legal requirements to clients, gathering the necessary and proper documentation to process payroll, calculating time reports, inputting payroll documentation and time reports into the company accounting system, sending payroll checks/payments, and managing client billing and special requests.
Essential Duties and Responsibilities include the following and other duties as assigned.
Communicates the payroll process and necessary regulations to clients, conveying requirements and policies that apply to their involvement in the process and establishing the minimum expectations of the service.
Collects from client, payroll documents such as forms W4, I9, and/or W9, union contracts, escrow agreements and proof of advance payments, direct deposit forms, various time reports, and all other documents required by law and/or company policy.
Routinely reviews and analyzes all new hire paperwork for legal compliance, policy compliance, and complete execution.
Inputs necessary documentation into the accounting system/payroll software with special attention and care to names, addresses, talent authorizations, Coogan account forms, and W4 information.
Calculates timecards, SAG/AFTRA Exhibit G’s, background talent vouchers, and other union specialized time reports with complete adherence to federal, state, local, and union labor laws/regulations.
Must regularly check work for accuracy and maintain a 95% average accuracy rate for work that will be randomly and periodically audited by a supervisor or other member of the management team. Items of work that may be audited, but are not limited to this list, are calculated timecards, address rosters, and client invoices.
At all times maintains a roster of each project’s employees, their rates of pay, guarantees, special pay items, and all other information necessary to meet client needs and requests and ensure that payroll is processed accurately.
Provides timely payroll edits to clients and, as needed, explains/discusses the edits with clients to optimize client understanding and communication.
Prepares and sends payroll checks according to client needs, with ultimate deference to legal parameters and union requirements pertaining to the disposition and timeliness of payroll checks.
Interprets client agreements to ensure proper billing of all contracted services, adherence to company billing policies and practices, and special services outside the scope of usual payroll production.
Maintains the necessary cash flow in client accounts, communicating low balances or potentially low balances in a timely fashion and providing all reports necessary to facilitate additional payments needed.
Provides standard, as well as special reports, to clients weekly, and upon supervisor approved requests, respectively.
Initiates replacement payroll check requests, final cast list generation, and special production accounting reports according to prior agreements or new requests as needed and approved by a supervisor.
Presents all weekly invoicing/billing reports to fellow Payroll Coordinators for review, checks and reviews the same invoice/billing reports for fellow Payroll Coordinators, and submits all completed reports the supervisor by no later than end of day Friday every week.
Thank you, we look forward to hearing from you,
ABS Payroll & Production Accounting Services
EMAIL FOR SUBMISSIONS firstname.lastname@example.org